Vendor compliance, finally under control
Vendor compliance, finally under control
Automate third-party vendor compliance in one system. Centralize certifications, contracts, questionnaires, insurance evidence, and other vendor documents, while Evidash tracks expiries, reviews incoming evidence, and flags missing or non-compliant records before they become risk or compliance issues.
Built for regulated, audit-ready operations
Encrypted in transit & at restRuns on AWS infrastructureHuman-in-the-loop reviewContinuous audit trail
Why teams switch
From scattered evidence to one system of record
Most teams run vendor compliance on inboxes, shared drives, and spreadsheets. Evidash replaces the guesswork with a single, controlled source of truth.
The status quo
- Certificates buried across inboxes and shared drives
- Expiries found only when a contract is blocked
- Hours lost to manual data entry from PDFs
- Audit prep turns into a last-minute fire drill
- Every document linked to its vendor and requirement
- Expiries flagged early, with chasing on autopilot
- AI extracts and standardizes data on intake
- A continuous audit trail, ready on demand
- Status at a glance: active, expiring, expired
- Automated, scheduled vendor follow-ups
- Escalation only when a reply needs judgment
- Issuer verified
- Expiry extracted
- Scope matches requirement
- Automatic metadata extraction from any document
- Validation against the active requirement version
- Human-in-the-loop approval for every exception
- Complete history for every vendor and document
- Traceable requirement versions at time of review
- Export-ready evidence in minutes, not weeks
- Compliance and risk teams managing third-party vendor conformance
- Procurement teams owning vendor onboarding and coverage
- Regulatory and governance teams preparing for audits
- Operations teams needing faster, safer vendor decisions
With Evidash
How it works
From incoming documents to controlled decisions
1. 01
Define requirements
Set document requirements by vendor, category, or contract type with expiry rules and owner responsibility. Requirement All vendors DocumentSQF Certificate RenewalEvery 12 months OwnerA. Wren Reminders30 · 7 days before expiry 2. 02Capture and extract
Collect evidence from portals, email, or uploads, then use AI to extract metadata and classify each item automatically. Incoming document Extracted PortalEmailUpload SQF CertificateNo. 2026-08831 Issued toNorthfield Learning SystemsIssued byNorthgate Certification LtdExpiryValid until 14 Aug 2026 3. 03Validate against standards
Use AI to map incoming documents against current requirements, routing edge cases to human review before approval. Validation 98% match* Issuer verified * Expiry extracted * Scope matches requirement Routed to A. Wren for approval 4. 04
Chase, sync, and prove
Automate vendor follow-ups by email, escalate when needed, and push approved outcomes to connected systems with a full audit trail. Document history Audit trail1. Reminder sent30 days before expiry 2. Approved by A. Wren10:02 3. Synced to connected systems10:02
Capabilities
Built to keep every vendor document audit-ready
From the moment a document arrives to the day an auditor asks for it.
Expiry tracking & chasing
Never get caught with a lapsed document
Track required documents for every vendor with expiry rules and clear ownership. Evidash surfaces what's expiring and chases vendors by email automatically — escalating to your team only when a human is needed.
Required documents
Updated just now
Northfield Learning Systems
ISO 9001 · Insurance
Active
Harbor LMS Solutions
SQF Certificate
12 days
Maple Grove Curriculum
Public Liability
Expired
AI extraction & validation
Let AI do the data entry — keep humans in control
Evidash reads incoming PDFs and emails, extracts the fields that matter, and checks them against your current requirements. Every decision stays with your team through a clear review queue.
Document review
98% match
SQF CertificateNo. 2026-08831
Issued toNorthfield Learning SystemsIssued byNorthgate Certification LtdIssue date15 Aug 2025ExpiryValid until 14 Aug 2026
ApproveFlag for review
Audit readiness
Walk into any audit already prepared
Every record, requirement version, and review decision is captured with a timestamp. Show what was received, what was checked, and what was approved — without digging through inboxes.
Document history
1. Received via vendor portal09:14 2. Fields extracted by AI09:14 3. Matched to SQF Ed. 1009:15 4. Approved by A. Wren10:02
Problems we solve
When vendor document control is fragmented, risk compounds quickly
Most teams rely on inboxes, shared drives, and spreadsheets to manage third-party vendor compliance. That creates blind spots, delays, and audit stress. Evidash closes those gaps.
Expired documents are discovered too late
Missing certificates, insurance records, or compliance evidence is often discovered only when a contract is blocked or an audit starts. Evidash tracks expiry windows and automates vendor follow-up before issues escalate.
Vendor chasing gets stuck in email ping-pong
Teams waste cycles sending reminders and triaging replies for missing documents. Evidash can auto-reply, process incoming vendor emails, and escalate to humans only when intervention is needed.
Document setup takes too long and drifts over time
When vendor documents are managed manually, teams lose time and introduce inconsistencies. Evidash extracts and standardizes document data, then keeps version history clear, searchable, and enforceable.
Manual metadata entry creates bottlenecks and mistakes
Teams spend hours keying in vendor and document metadata from PDFs and emails. Evidash captures document metadata automatically, reducing admin load and improving data quality.
Manual document review slows compliance decisions
Reviewing incoming vendor documents line by line is slow and error-prone. Evidash extracts and validates against current requirements, with a human-in-the-loop review interface for exceptions.
Audit preparation becomes a recurring fire drill
Evidence collection is painful when records are spread across folders and inboxes. Evidash centralizes records, timelines, and decisions so audit readiness is continuous, not last-minute.
Audit readiness
Stay audit-ready without last-minute scrambling
Keep vendor records, requirements, expiries, and document review history in one place so your team can quickly show what is current, what is missing, and what was checked.
When an audit, customer request, or internal review comes up, Evidash helps you move faster with organized vendor information, linked documents, and a clear record of what happened and when.
See what is missing before it becomes a problem
Track required vendor documents by vendor, category, or requirement. Spot missing, expired, and soon-to-expire records before they create audit findings or compliance delays.
Show current documents and approved records fast
Keep certificates, contracts, compliance documents, and other vendor evidence tied to the right vendor and easy to find when someone asks for it.
Prove what was reviewed
Document what was received, what was extracted, what was matched to requirements, what was flagged, and what action was taken. Give your team a clearer audit trail instead of scattered emails and folders.
Keep requirements and document decisions traceable
Link incoming vendor documents to the relevant requirement version so your team can show what standard was applied at the time of review.
Reduce audit prep time
Instead of chasing evidence across inboxes, shared drives, and spreadsheets, prepare with one system that brings vendor records, expiries, requirements, and review history together.
Be ready with the records, history, and evidence your team needs when audits happen.Try demo
Designed for teams responsible for vendor compliance and risk
FAQ
Frequently asked questions
What does Evidash help compliance teams manage?
Evidash helps teams manage vendor records, compliance documents, expiry tracking, requirement data, and document review workflows in one system.
Is Evidash only for certificates?
No. Evidash supports certificates and a broader set of vendor evidence, including contracts, questionnaires, insurance records, compliance declarations, and other third-party documents.
Does AI replace human review in Evidash?
No. AI supports extraction, validation, and recommendations, but compliance teams keep final control through human-in-the-loop review and approval.
Can Evidash help with audit readiness?
Yes. Evidash centralizes records, document history, and review decisions so teams can provide evidence faster and reduce last-minute audit preparation work.
Is Evidash designed for businesses in regulated industries?
Yes. Evidash is built for businesses managing third-party vendor compliance in regulated environments. It supports the document tracking, vendor approval records, and audit evidence those environments require.
How does certificate tracking and automated vendor chasing work?
Evidash tracks document requirements and expiry dates for each vendor. When certificates or other controlled documents are approaching expiry or go missing, the system surfaces them automatically. Follow-up workflows can chase vendors by email without manual effort, escalating to your team only when direct action is needed.
Where is Evidash data hosted and how is it secured?
Evidash runs on AWS infrastructure. Data is encrypted in transit and at rest. The platform is built to the security standards expected by regulated businesses where data integrity and access control matter.
Does Evidash support approved vendor list management?
Yes. Evidash centralizes vendor records, document coverage, compliance status, and approval history. Teams can see which vendors are current, which have gaps, and maintain the evidence needed for approved vendor list management.
Does Evidash handle vendor and product requirements?
Yes. Evidash supports requirement management including AI-assisted data extraction, version control, and linking requirements to incoming vendor documents. Teams can track which requirement version was active at the time of any review or approval decision.
Can Evidash automate third-party compliance tracking?
Yes. Evidash helps teams automate third-party compliance tracking by centralizing vendor records, tracking required documents and expiry dates, surfacing missing or overdue evidence, and supporting automated follow-up while keeping final review decisions with your team.
Make vendor document control measurable, not manual
See how Evidash can reduce compliance risk, shorten review cycles, and give your team confidence in every vendor decision.